Volunteer AT THE Street Fair

Volunteer
Artists
Entertainers
Vendors

The Biggest Job – PLANNING THE FAIR

Planning for the Fair starts each year in March. Our all-volunteer committee works on their own time to apply for permits, arrange equipment rentals, select the bands, accept and screen vendor applications, work with property owners along the fair route for any parking or special needs, orders t-shirts, publicize the Fair, plan the children’s activity area and children’s parade, and a variety of other tasks! The committee is approximately 25 people and we love to have more people helping plan the event. Email streetfair@avenuescouncil.org with any questions about being part off the Street Fair Planning Committee.

THIS IS THE STREET FAIR VOLUNTEER SIGNUP PAGE

It takes a village to put on the premiere community celebration in Utah!  

We need over 200 volunteers on September 13th the day of the Fair, and more on the night before to help setup.  See the volunteer job descriptions and links below to sign up. We can use any help – even for just an hour! 

About

TASKS IN THE DAYS BEFORE THE FAIR (signup links below)

  • Place banners in the neighborhood ten days before the fair announcing the event.
  • Take reminder flyers door-to-door along the Fair route. 
  • Pick up supplies and gear from storage unit.
  • Help with delivery and storage of 500 one-gallon water containers
  • Place barricades along fair route and side streets
  • Street Marking – Set out cones, caution tape and mark the street, arrange trash bins. 

DAY OF THE FAIR TASKS (signup links below)

  • Block Captains – Fair day begins at 6 AM and involves directing traffic and helping ensure vendors are setting up at the correct location. Maps and lists are provided.
  • Morning Set-up – Set up begins at 6 AM and involves dispersing tables, chairs, and water stations to their designated locations, and helping set up tents for the GACC-sponsored booths.
  • Utilities Captains – Works with homeowners who have already agreed to provide electricity and water to the vendors and stages, by running power cords and hoses to those who have requested it. Work begins as soon as vendors begin arriving.
  • Peoples’ Art Gallery – This booth needs volunteers to help keep an eye on the artwork and to pass and collect ballots for the People’s Choice Award. There are several shifts throughout the day.
  • Children’s Parade – A couple of volunteers are needed to help to organize the Children’s Parade that kicks off the festivities. Some years, musicians are needed to form a “Marching Band” to lead the Parade. Email streetfair@slc-avenues.org if you want to help with this task. 
  • Children’s Activity Area -A fun job work with other volunteers to supervise and organize children’s activities. Face painters are especially welcome!
  • Silent Auction Booth – Volunteers work in two-hour shifts arranging the silent auction items and bid sheets and encouraging fairgoers to place bids, then help announce winners.
  • GACC Headquarters Booth – Headquarters for the Fair! Volunteers work in two-hour shifts, selling T-shirts, directing people to fair amenities, and answering questions about the Greater Avenues Community Council. 
  • Evening Take-down – This work begins at 6 PM and helps take down tables, chairs, canopies and organizes all the street fair gear and supplies. This is a great opportunity for individuals or a group looking for community service hours.
  • Vendor Concierge – Visit with each vendor on your assigned block to help solve any problems they are having. Thank them for being part of our event and make them feel welcome.  Also for all vendors who are Avenues residents or Avenues businesses, they get a special “I am an Avenues Business” sign for their booth. Coordinate with GACC HQ booth to solve any issues.
  • Trash, Recycling Bins – Check the bins in the streets, replace them when they are full with extras on the side streets.
  • Drinking Water – Periodically check the water stations, replenish the water containers and cups as needed from the central water container storage area near the GACC HQ. 
  • Entertainment Host/Stage Managers – Check in the arriving bands and keeping the sets on schedule.
  • All volunteers will be contacted, by email or phone, to confirm your volunteer time and location. There will be a volunteer Check In Booth at the fair near the GACC Headquarters Booth at the Fair, location TBA.

Click on links below to volunteer for the different forms which are described above:

Note you man need to click again to close, if you accidentally open the incorrect form.

Volunteer Application for Street Banners

DESCRIPTION 

Before the Street Fair: We need volunteers to help put up banners and street signs.

After the Street Fair: We need volunteers to help take down banners and street signs.

Please Complete the Following

Name
Address

References

Please list other events where you have volunteered or please provide a reference of someone who can vouch for you.
Please provide the name of an event similar to the street fair in which you volunteered.
Please provide the name and phone number of someone, ideally who lives in the Avenues, who can vouch for you.
Volunteer Application: Pre and Post Fair Trip to Storage Unit

Pre and Post Fair Trip to Storage
Council Unit

The task is to get the equipment from the GACC storage unit prior to the fair, Volunteers will deliver it to the street fair route and take the equipment back to the storage unit after the fair. The GACC will rent a Uhaul truck.

Please Complete the Following

Name
Address
Volunteer Application: Street Marking Friday Night

Street Marking (with chalk, set up cones, etc)

Friday Night Prior, from 5-8 PM
Volunteers will measure and chalk out the booth spaces on the street the night before the fair. They will also set up cones and the city garbage and recycle cans and help with barricade placement..

Sometimes it's hot so wear a hat and/or sunscreen. We will be walking the fair route wear comfortable clothes. Spaces are measured and numbers are written in each space.

Please Complete the Following

Name
Address
Volunteer Application for Morning Set-up

DESCRIPTION (please read carefully)

Morning Set-up Volunteers will need to lift, carry, run and help set up tents, tables, and chairs for booth vendors who have rented them from us. You will need to be able to lift heavy objects off of truck beds and put them in the correctly chalked booth space. It is usually dark so you may need a headlamp. We need a lot of muscle.

Please Complete the Following

Name
Address

Shifts start at 6 AM on September 12

Plan on 2.5 hours to help set up.

TERMS & CONDITIONS

Minimum Age: 15

You must be able to lift heavy objects especially off of truck beds and put them in the correct chalked booth space.

Early morning is usually dark, you many need a headlamp.

Volunteer Application for Barricades and Signage (set up and take down)

DESCRIPTION 

Before the Street Fair: We need volunteers to help put up Barricades and Signage.

After the Street Fair: We need volunteers to help take down Barricades and Signage.

Please Complete the Following

Name
Address
Do You Prefer Helping
Volunteer Application: Block Captains

Block Captains

Block Captains

  • Direct vendor traffic during setup 6:30 a.m. to 9:00 a.m.
  • Help vendors find their assigned booth spaces.
  • Notify street fair leaders of any problems that you cannot solve.

TERMS & CONDITIONS

  • Be cheerful, helpful and kind to the vendors.
  • Wear your orange vest and orange hat (we will provide both of those)
  • Refer to the booth layout map that you will be given at check-in.

Please Complete the Following

Name
Address
Do You Prefer Helping
Volunteer Application: Utilities Captains

Utilities Captains 

Distribute power cords and hoses along the fair route. Help vendors find their connections.

Please Complete the Following

Name
Address
Do You Prefer Helping
Volunteer Application: Concierge for Booth Communication Management

Concierge for Booth Communication
Management

We are looking for volunteers who will be the go between for the booth owners. We are hoping they will be able to communicate their needs ie: bathroom break, drink of water, any concerns to the volunteer so that we can provide them with the bathroom break, drink of water, or address any concerns.

Please Complete the Following

Name
Address
Do You Prefer Helping
Volunteer Application: Entertainment Host

Entertainment Host

The primary responsibility of your role will be to enjoy the music! As performers arrive, please offer to assist with their equipment. Also mention you will keep an eye on their equipment as they go to park their cars. Inform them that parking may be difficult, but to find the nearest spot.

Responsibilities include: ensuring the performer timeline is met, assisting with performer equipment, watching performer equipment, ensuring intersection is not congested as performers arrive/ depart, provide parking instructions, ensure there are enough chairs, offering water to performers, ensuring no scooters are parked behind or near the stage, checking in with the sound and stage manager to see if anything is needed.... And listening to awesome music.

Please Complete the Following

Name
Address
Do You Prefer Helping
Volunteer Application: GACC Headquarters Booth

GACC Headquarters Booth

We need happy friendly people who will represent the GACC. Volunteers will sell GACC merchandise, provide information (this is the information booth for the street fair.) You will maintain the Lost and Found items for later retrieval and be prepared to offer assistance. There will be a leader at the booth at all times to help you in the process.

Please Complete the Following

Name
Address
Do You Prefer Helping
Volunteer Application: People's Art Gallery Booth

People's Art Gallery Booth 

Volunteers will keep the art protected from observers and weather and invite fairgoers to vote for the People's Choice award

Please Complete the Following

Name
Address
Do You Prefer Helping
Volunteer Application: Children's Activity Area

Children's Activity Area

Volunteers will assist children with creative and fun arts and crafts by helping them locate the provided supplies and engage with ideas of how to create a take home piece of art or one that can remain and be added to throughout the day!

Photo by Ida Rizkha

Photo by Ida Rizkha

Please Complete the Following

Name
Address
Do You Prefer Helping
Volunteer Application: Checking Trash Cans and Recycling Bins

Check Garbage & Recycling Cans

Volunteers will check the garbage and recycling cans along fair route and when they are full move them to a side street and replace them with empty bins.

They might be heavy so make sure you can lift heavy cans and roll them

Please Complete the Following

Name
Address
Do You Prefer Helping
Volunteer Application: Wildfire Safety Outreach Booth

Wildfire Safety Booth 

Wildfire Safety Booth -- Minimum age is 21 years old

DESCRIPTION
Demonstrate an evacuation Go-Bag and hand out fire-safety materials.

TERMS & CONDITIONS
Please volunteer for a minimum two-hour shift starting at 9 a.m. and ending at 6 p.m.

Minimum age: 21 years old

Please Complete the Following

Name
Address
Do You Prefer Helping
Volunteer Application: Water station refills

Water Station Refills

Description 

Check water stations during the day and put out more cups and water bottles as needed.  The water bottles are heavy and you will lift them and move them. Volunteers need to be able to lift 2.5 gallon water jugs.

Because this is such a taxing position it will be for specific blocks for each volunteer.

Please Complete the Following

Name
Address
Do You Prefer Helping
Volunteer Application: Evening take down

Evening Take Down

Fold tables and chairs, and pack up gear at end of the day. We start at 6 pm and finish at 8 pm.

Please Complete the Following

Name
Address
Volunteer Application: Morning after clean up

Morning After Clean-Up

Pick up trash the next morning, arrange trash cans and recycling bins.

Please Complete the Following

Name
Address

Frequently Asked Questions

How long would I be needed?

Volunteers are usually needed for 2-hour blocks on the day of the Fair. The Fair runs from 9:00 a.m. to 6:00 p.m., however we start setup at 6:30 a.m. that day, with lots to do to open the event at 9:00 a.m. We also meet the night before to begin layong out the street, placing barricades, chalking the booth spaces on the street, from 5 to 8pm. We also have planning meetings starting March 11, leading up to the Fair in September.

Are there benefits to volunteering?

Yes, besides getting an Avenues Volunteer hat and snacks at the GACC Booth, you get to meet your neighbors and have a sense of satisfaction in helping out with this amazing event!

If I have trouble lifting heavy things, can I still help out?

Yes, there are many positions where this is not critical.

If I have some special expertise, would you like to know about it?

YES! Please. We are always looking for people with special talents as well as those who can fit in anywhere. We especially need graphics arts, publicity, electrical, event planning, advertising and publicity assistance.

How do I volunteer?

We have many volunteer jobs to fill, especially on the day of the Fair.
Click on any of the links above to sign up for a particular assignment.

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