Volunteer AT THE Street Fair

The Biggest Job – PLANNING THE FAIR

Planning for the Fair starts each year in March. Our all-volunteer committee works on their own time to apply for permits, arrange equipment rentals, select the bands, accept and screen vendor applications, work with property owners along the fair route for any parking or special needs, orders t-shirts, publicze the Fair, plan the children’s activity area and children’s parade, and a variety of other tasks! The committee is approximately 25 people and we love to have more people helping plan the event. Email streetfair@slc-avenues.org with any questions about Planning for the Fair.

TASKS IN THE DAYS BEFORE THE FAIR (signup links below)

• Place banners in the neighborhood announcing the event
• Take reminder flyers door-to-door along the Fair route
• Pick up supplies and gear from storage unit
• Help with delivery and storage of 500 one-gallon water containers
• Place barricades along fair route and side streets
• Set out cones, caution tape and place trash and recycling bins
• Mark the booth spaces on the street, mark the street for stages

DAY OF THE FAIR TASKS (signup links below)

• Block Captains – Fair day begins at 6 AM and involves directing traffic and helping ensure vendors are setting up at the correct location. Maps and lists are provided.
  
• Equipment Crew Pre-Fair – Set up begins at 6 AM and involves dispersing tables, chairs, and water stations to their designated locations, and helping set up tents for the GACC-sponsored booths.
  
• Electrical Crew – Works with homeowners who have already agreed to provide electricity and water to the vendors and stages, by running power cords and hoses to those who have requested it. Work begins as soon as vendors begin arriving.
  
• Peoples’ Art Gallery – This booth needs volunteers to help keep an eye on the artwork and to pass and collect ballots for the People’s Choice Award. There are several shifts throughout the day.
  
• Children’s Parade – A couple of volunteers help to organize the Children’s Parade that kicks off the festivities. Some years, musicians are needed to form a “Marching Band” to lead the Parade.
  
• Children’s Area -Work with other volunteers to supervise and organize children’s activities. Face painters are especially welcome!
  
• Silent Auction Booth – Volunteers work in two-hour shifts arranging the silent auction items and bid sheets and encouraging fairgoers to place bids, then help announce winners.
  
• GACC Booth – Headquarters for the Fair! Volunteers work in two-hour shifts, selling T-shirts, directing people to fair amenities, and answering questions about the Greater Avenues Community Council. 
  
• Equipment Crew Post Fair – This work begins at 6 PM and helps take down tables, chairs, canopies and organizes all the street fair gear and supplies. This is a great opportunity for individuals or a group looking for community service hours.
  
• Tax forms and Business signs – around 10:00 a.m. the day of the Fair, visit each vendors and hand them a form they will use to report their sales for the day.  Also for all vendors who are Avenues residents or Avenues businesses, they get a special “I am an Avenues Business” sign for their booth.
  
• Trash, Recycling & Drinking Water – Volunteers periodically check on the trash and recycling bins and the water stations, change out the bins when full and replenish the water containers and cups as necessary. Can actually be done while you are strolling the Fair.
  
• Stage Managers – Check in the arriving bands and keeping the sets on schedule.

• All volunteers will be contacted, usually by email, to confirm your volunteer time and location. There will be a volunteer Check In Booth at the fair near the GACC Headquarters Booth. 

Use the links below to volunteer for the different assignments which are described above:

Frequently Asked Questions